Government event & meeting management, full spectrum
Experienced government meeting professionals, trusted by federal agencies.
For more than 30 years, the Advanced LAN Techs Technical Events Division has planned, produced, and sustained the Technical Meetings, workshops, and conferences where the nation’s scientists and strategists do their most important work.
Built on decades of
- Technical Meetings
- Workshops
- Advisory panels
- Technical symposia
- National conferences
01 — Capabilities
Every detail, from concept to close-out.
Our professional team organizes and manages the myriad of meeting details and logistics, so your team can concentrate on what the meeting is for. Select a service group to see what we deliver.
A
Pre-Event & Event Planning
Design, site, and logistics — nailed before day one
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Campaigns begin with cost/benefit modeling for meeting designs and a Site Selection Model to identify the optimum site, then move into full procurement: negotiated hotel contracts, F&B, transportation, and every vendor.
- Venue / site selection & contracting
- Lodging accommodations
- Food & beverage management
- Full logistical coordination
- Vendor procurement & management
- On-site supervision & staff
- Event timelines & milestones
- Budget development & financial management
B
Registration, IT & Web Services
Secure registration and the digital backbone of your event
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Bring your own requirements — we build the systems around them: secure online registration with electronic fee collection, attendee databases, event websites, and on-site networks that just work.
- Secure online registration & fee collection
- Attendee database development & maintenance
- Registration reporting & reconciliation
- Event website design & maintenance
- IT & LAN/network support
- Audiovisual & video teleconferencing
- Computer, print & equipment setup
- VTC and hybrid/virtual support
C
Program, Exhibit & VIP Support
Programs, posters, and people — handled at full scale
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From managing technical posters and exhibitions to producing proceedings, we run the program layer: abstract collection, seminar lecturers, VIP speakers, and the materials the event leaves behind.
- Exhibit & poster organization
- Speaker, exhibitor & lecturer selection
- VIP & keynote support
- Marketing, publicity & promotion
- Abstract collection & publication
- Proceedings composition & production
- Graphic design & desktop publishing
- Event photography
D
Study Sessions & Report Writing
Trusted support where there is no room for error
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We have managed some of the most demanding summer sessions and report-writing studies in government service over three decades — facilitation, material production, and seamless on-site coordination, start to finish.
- Report-writing session support
- Subject matter expert procurement
- Facilitation & seminar support
- Briefing & meeting material management
- Minutes & action-item capture
- Document production & distribution
- Domestic & international travel support
- Dedicated on-site production staff
02 — Our approach
Quality Meeting Services, refined for three decades.
Our Quality Meeting Services (QMS) philosophy rests on three ideas: every meeting is part of a continuous cycle; there is no room for error in production; and training and experience must always increase. Here is what that looks like in practice.
Skilled planners organize and manage every detail and contingency — planning, logistics, products, and on-site production — so the sponsor’s team stays focused on the meeting’s objectives rather than its machinery.
Each production is evaluated against quantitative criteria: budget accuracy, schedule adherence, database and mailing accuracy, attendee satisfaction, and vendor performance. Lessons learned feed directly into the next event.
Quick response & flexibility
Meetings produced on short notice; full or partial support scaled to need.
Modeling before money
Mathematical cost/benefit and site-selection models inform every design decision.
Measured, continuous improvement
Attendee critiques analyzed; performance benchmarked event to event.
Planning — every phase, on paper, before we move.
Careful, detailed planning for every single phase of the review is axiomatic. We establish meeting design and objectives, negotiate contracts, build the budgets, and lock the logistics.
- Meeting design, objectives & terms of reference
- Cost estimates & site-selection modeling
- Budget development and financial management plan
- Hotel, venue & vendor contracting
Execution — total support, on-site and on schedule.
Full production: registration and travel, audiovisual and VTC, exhibits, speakers, briefing graphics, catering, and staff supervision — every detail executed to the letter.
- On-site supervision & professional staffing
- Secure registration, reporting & fee collection
- AV, VTC & network operations
- Exhibit, poster & VIP support
Sustain — products shipped, lessons banked.
The meeting’s primary products — reports, proceedings, and papers — are composed, edited, printed, and distributed carefully and on time, and the event is evaluated against the criteria built into its design.
- Proceedings & final report production
- Attendee evaluations & lessons learned
- Database updates & mailing accuracy
- Post-event financial reconciliation & wrap-up
Excellence is a production discipline, not an afterthought.
Our team runs senior leader meetings, summer sessions, and report-writing sessions with the rigor they demand — thorough site preparation, facility coordination, equipment handling, and participant registration procedures, executed to the letter so sponsors can focus on substance.
03 — Track record
Trusted with the programs that can’t fail.
Our staff has supported more than 500 technical conferences, symposia, technical expositions, report-writing sessions, and special events for government and commercial clients. A few flagship programs:
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Technical Meetings
Multi-Day Technical Meetings & Report Writing
Intensive technical meeting programs and report-writing sessions convening the nation’s technical experts — facilitation, material production, and completed reports delivered to the sponsor.
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Advisory Plenaries
Advisory Studies & Plenaries
Technical Meetings and spring, fall, and winter plenaries across Arlington, Austin, Colorado Springs, and Orlando — full planning, logistics, and on-site production.
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Study Programs
Annual Study Sessions
Summer sessions and planning boards executing annual study calendars, including multi-panel technical sessions and executive working groups.
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Expert Convenings
Government & Industry Technical Meetings
Extended summer sessions gathering government and non-government experts, with subject matter expert procurement, facilitation, and final reports briefed to senior leadership.
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Conferences
Conferences & Technical Reviews
Procurement conferences and training symposia, technical research reviews, and multi-hundred-attendee technology expositions — registration, exhibits, and proceedings at scale.
04 — Contracting
Easy to work with, easy to procure.
We hold a GSA Multiple Award Schedule contract for event services and are a Certified Small Disadvantaged Business. Here’s what your contracts office needs.
GSA Multiple Award Schedule
| Contract | 47QRAA26D00A5 |
|---|---|
| SIN | 561920 – Conference, Meeting, Event and Trade Show Planning Services |
| OLM | Order-Level Materials |
| Business size | Small Business |
| CAGE | 7CP79 |
| UEI | V44GK81W6FS5 |
| 8(a) | Graduate, March 2026 |
| Period | September 14, 2026 – September 13, 2031 |
Federal agencies can use ALT’s GSA Multiple Award Schedule to acquire comprehensive meeting, conference and event support, including planning, site selection, registration, logistics, AV/IT support, attendee database management, on-site support, travel coordination and related meeting services.
05 — Our team
Run by people who’ve run the events.
Every engagement is staffed as a team — certified planners who design and manage it, producers who run it on-site, and technical staff who keep registration, data, and networks moving. Whether the sponsor is a government agency or a commercial client, it’s the same full-production team and the same rigor.
Certified Meeting Planners
CGMP- and CMP-certified program managers who own your engagement from kickoff to close-out.
- Government studies, summer sessions & advisory panels
- Commercial conferences & corporate events
- Budgets, contracts, timelines & vendor procurement
- Events of up to 2,000 participants
Event Producers
Dedicated production staff on-site at every event, executing show flow to the letter.
- Registration desks & attendee support
- Exhibits, posters & VIP/keynote handling
- AV & video-teleconferencing operations
- Contingency management, in real time
Registration, Web & Database
The technical staff behind secure, data-driven events and follow-up.
- Secure online registration & fee collection
- Attendee databases & financial reporting
- Event websites, graphics & materials
- LAN and network operations on-site
Headquartered in Irvine, California, with staff located nationwide — from report-writing sessions in Southern California to plenaries in the National Capital Region, and commercial events wherever our clients need them.
Our planners are active in the meeting profession, including the Society of Government Meeting Professionals (SGMP) and Meeting Professionals International (MPI).
06 — Contact
Tell us about your next event.
Whether it’s a single workshop or a multi-year study calendar, we’ll help you design the approach, budget, team, and timeline — then produce it start to finish.